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Data Submission

GeoJSON is the only supported file format for the EU TRACES system and our platform.

  1. Ensure data is in GeoJSON format 

GeoJSON is the only supported file format for the EU Traces system (and our platform). Most GIS software will allow you to export your files to GeoJSON. If that is not an option for you, the European Forest Institute and Bailies Coffee Roasters developed https://georoots.eu/ which provides open source tools for EUDR supply chain professionals, including an app to convert KML files into GeoJSON format when working with Google Earth and other mapping software and platforms [1].

[1]  Please note that third-party websites and tools we recommend are not affiliated with us. We advise clients to review their privacy policies and exercise caution when uploading sensitive data to these tools.

Depending on what data you have, the steps might differ slightly:

  • KML : This format can be converted into GeoJSON directly
  • Shapefile: This format cannot be converted into GeoJSON directly. You’ll first need to create a zip file with all the Shapefile components (.shp, .shx, .prj, dbf)
  • Excel file 

    Most plot data with single point coordinates are gathered and shared in spreadsheet format. There are two steps to follow before you can visualize and use them for EUDR compliance:

    1. Use a spreadsheet software (Microsoft Excel / Google Sheets / LibreOffice Calc) to save the file as Comma Separated Value (.csv). 

    2. Go to https://georoots.eu/[1] to convert your CSV to GeoJSON. If asked to specify data projection, the most common one is "4326 - WGS 84". The next step will show you on the map where the points are located. 

      1. If this looks correct, you can convert the file. 
      2. If a lot of points end up in the ocean or in countries you don't source from, retry with data projection "3857 - WGS 84 / Pseudo-Mercator". If that does not solve the problem, reach out to your suppliers or your data collectors for more details on which projection system was used to gather the data.
  • GeoJSON: Perfect, no need to convert! You're all set when it comes to data format!

2. Check data for errors 

Once your data is in the right format, follow the recommended steps below to carry out one last check before the data is uploaded to the Satelligence platform or Traces. 

Upload your GeoJSON in https://georoots.eu/[1] to visualize it on the map and check if the plots look as expected. Always double check which data properties (i.e. attributes / columns) are included in the dataset.

📋 For guidance on which data columns are supported in our platform, please refer to the section Supply Chain Manager.

If you made any changes in https://georoots.eu/[1] make sure to save your edits by downloading the updated data.

3. Upload & submit data

Log in to the Satelligence platform and navigate to the Supply Chain Manager. Add a supplier, and drag and drop your GeoJSON data (multiple files can be imported at the same time). The Supply Chain Manager will validate the files and check if all the necessary information is present or if there are any remaining issues. 

More details on the upload process are specified in the supply chain manager documentation.

[1]  Please note that third-party websites and tools we recommend are not affiliated with us. We advise clients to review their privacy policies and exercise caution when uploading sensitive data to these tools.